Submission Guidelines

Please read the instructions carefully. If you have any questions please do not hesitate to contact us.

How to access the submission portal

We kindly ask you to submit your abstract through our abstract submission portal (cOASIS).

To facilitate your access, we have already set up a submission account for you. Please use the “forgot password” function to set your password and then login with your username (mentioned in our notification) and selected password.

Abstract Format

  • The preferred length of the abstract should be 250-300 words (max. limit 500 words), excluding title and authors.
  • A maximum of three institutions per author is allowed.
  • Tables may be included.
  • No graphics are allowed.

Abstract Steps

Once you are logged into the abstract submission portal, you will see that a record of your abstract has been pre-created. We kindly ask you to complete the steps indicated below:

  • The proposed title of your talk is pre-filled in the title field. In case you would like to amend your proposed title please feel free to overwrite it in the title field.
  • Author(s). The first author was pre-filled by the system. You may correct the data or enter additional authors. You will be able to change the sequence of the authors in case this is necessary. You will have to enter a disclosure information for each author.
  • Abstract Text. The text can be uploaded from a “Word” document (formatting, special characters and tables will be recognised) or simply “copied/pasted”. The upload feature supports and converts tables within the document. Special characters are widely supported.
  • Up to 3 Keywords (optional)

In case we did not yet receive a tentative title of your abstract, the abstract will display “Title to be confirmed“. Please change it accordingly.

You will see a summary of your submission in the last step (“Review my work“), which you may print.

When all information has been entered and you return to the , your abstract status should have changed to COMPLETE.

Technical Aspects

Browser Issues

  • The system is optimised for all current browsers. If you nevertheless experience any issues, please contact us.
  • Cookies must be enabled on your system.

Corrections – Amendments

  •  Changes and editing can be made at any time. To edit the abstract, simply click on the according step.
  • The submission system stores the information in “real time”. The moment you reach the Summary within the submission process and the system tells you “This submission is complete” your abstract is completed and has been received. However you will still be able to come back and make modifications at any time.
  • You may print the summary page for your records. The system also has an e-mail confirmation feature. Simply click the appropriate link on the summary page and fill in your email address(es) in the appropriate box.


For support during the submission process, please send an email to conference(at) or call +43 1 405 13 83 30 weekdays, between 9.00 – 17.00 hrs CET.